Fundraising and grant writing
Draft a sponsorship pitch letter to local businesses
Gives you a short, friendly first-contact letter that invites a local business to sponsor, before you send the details.
Lower risk: public info only — Use public event details and general audience numbers only.
Please note: This site is only a guide to help people understand. Consult your IT, security and/or privacy department for clarification.
Before you start, gather
Take [AUDIENCE SIZE] and [AUDIENCE DESCRIPTION] from past attendance or registration totals for [EVENT OR PROGRAM]. Confirm which sponsor benefits you can really deliver before you write.
Starter prompt
Write a one-page first-contact letter from [ORGANIZATION NAME] to a local business, inviting them to sponsor [EVENT OR PROGRAM]. Audience: about [AUDIENCE SIZE] people, mostly [AUDIENCE DESCRIPTION]. Explain how sponsorship helps the community, mention that a benefits sheet is attached, and suggest a short call. Friendly, professional tone, no sales pressure. Do not guess at audience numbers or benefits. If a number or benefit is not given, leave it out.
Paste the prompt into your AI tool first, then replace the placeholders with your own details. Don't use real names of clients or donors.
Open an AI tool
You are leaving this guide. Copy the prompt first, then open a tool. The link goes to the website of the company named on each link, in a new tab. That company's terms and privacy policy apply there. Paste the prompt in, then replace the placeholders with your own details. Don't enter real names or confidential details.
- Open Claude (Anthropic) (opens Anthropic's website in a new tab)
Anthropic documents pre-filled links only for the Claude Desktop app, not for the website, so copy the prompt and paste it in.
- Open ChatGPT (OpenAI) (opens OpenAI's website in a new tab)
OpenAI does not document a link that pre-fills a prompt, so copy the prompt and paste it in.
- Open Gemini (Google) (opens Google's website in a new tab)
Google does not document a link that pre-fills a prompt, so copy the prompt and paste it in.
- Open Grok (SpaceXAI) (opens SpaceXAI's website in a new tab)
SpaceXAI (the company behind Grok) does not document a link that pre-fills a prompt, so copy the prompt and paste it in.
- Open Amazon Bedrock (hosts Llama; needs an AWS account) (opens Amazon Web Services' website in a new tab)
Llama has no chat website of its own, and Meta's own assistant (Meta AI) now runs on a different Meta model. One host is Amazon Bedrock: sign in to AWS, open a playground, and paste the prompt.
- Open Microsoft Copilot (Microsoft) (opens Microsoft's website in a new tab)
Microsoft documents no link that pre-fills a prompt, so copy the prompt and paste it in. The Copilot page shows a Sign in button, and you may need to sign in.
- Open Perplexity (Perplexity AI) (opens Perplexity AI's website in a new tab)
Perplexity documents no link that pre-fills a prompt, so copy the prompt and paste it in.
- Open Mistral Le Chat (Mistral AI) (opens Mistral AI's website in a new tab)
Mistral renamed Le Chat to Vibe, at the same web address. Mistral documents no link that pre-fills a prompt, so copy the prompt and paste it in.
- Givebutter (Givebutter): no website to open from here. Givebutter Magic works inside a Givebutter account; there is no public chat page.
- Grantable (Grantable): no website to open from here. Grantable's AI works inside a Grantable account; there is no public chat page.
Check the result
Confirm every benefit is something you can actually deliver, and that audience numbers are honest.
What it might get wrong
Audience reach, media coverage or tax-deduction claims for sponsors that you cannot back up, and sponsor benefits it describes that are not on your real benefits sheet.